Main aim of most reservation letters is to get a hotel room booked. However, knowing how to write a letter is a key to success. Be sure it contains the following information:

1. The letter should include all the necessary data as to:
   • your contact information;
   • exact date and time of arrival and departure;
   • number of days of your are planning to stay;
   • type of room you would like to book;
   • the way you are going to pay;
   • some special requests, for example, floor, colours, air-conditioner and etc.
2. Look like a professional, I mean try your best and use formal language in order your letter to look great and authoritative. Your salutation should be something like “Dear Sir or Madame.”
3. Write the date of the letter in the upper corner of the sheet.
4. Please, be polite and let your letter end with something like: thank you.
5. Be sure you have left all the needed contact information.